Prep for your office space search with these simple steps

FACILITATE THE SEARCH FOR YOUR COMPANY’S NEXT OFFICE SPACE

Thinking about changing workspaces or ready to invest in your first private space? If you dive right in and start searching, you’ll quickly find yourself scheduled for a series of site visits to pinpoint your future HQ.

Even though you’re looking forward to finding the perfect space and impatient to get started on the process, it’s important to keep in mind all the little details you need to verify ahead of time and during your visits. Here are some tips on how to best prepare yourself.

DEFINE YOUR NEEDS PRECISELY BEFORE JUMPING INTO RESEARCH

It’s important to know how much square footage and how many workstations you need, but you also need to understand what’s going on in the market so you’re not disappointed, especially when it comes to pricing. There’s often a big disconnect between the budget available and the space you want. Quite often, you’ll have to find a way to compromise.
By precisely defining your needs ahead of time, you’ll quickly be able to see where you can make some concessions and respond faster. At Myflexoffice, our teams work with you on this step at no extra charge, helping you define specifications and providing guidance on market trends.

The more detailed your specifications, the more relevant and appropriate your visits will be, so identify how many workstations, meeting rooms and reserved parking spots you need, as well as other details like how close you want to be to public transportation.

LIST ALL KEY QUESTIONS TO AVOID PITFALLS

So, your detailed specifications are finished and initial visits are scheduled. During these visits, don’t hold back on asking questions, or you might make a mistake in your search or stumble into an unpleasant surprise. Creating this list in advance allows you to come to the visit with clear ideas and optimize time spent.

Here’s a list of just some of the things you should consider when choosing office space:

• When will the office be available?
• What is the actual workstation capacity?
• Can specific design changes be made?
• What public transportation options are nearby?
• What’s available in the neighborhood (restaurants, bars, events, etc.)?
• When were the most recent renovations completed? What did they involve?
• What is the rent and what does into include?
• How often is the space cleaned?
• What is the deadline for signing the contract?

At Myflexoffice, we offer service contracts rather than traditional rental contracts. Monthly rent includes use of the premises as well as all taxes (office, property, waste), utilities (electricity, gas, water, internet maintenance of common areas), and services (maintenance, cleaning, …) which explains the difference in price from a traditional lease.

INVOLVE ALL DECISION MAKERS AT THE TABLE FROM THE VERY BEGINNING

A particular space might appeal to some but not others. Save time in your search by bringing all final decision makers to site visits. Moving into an office space is an important step in a company’s development and each person needs to be able to see themselves there and feel at ease.

It’s also helpful to do these visits with a real estate professional who knows all the ins and outs.
That’s why Myflexoffice teams assist you with every step of your search and make themselves available to visit office spaces even if you choose a traditional rental with a lease of three, six or nine years instead of opting for a serviced office from our portfolio.

Now you have the tools to start your search for office space with less stress. Feel free to contact us during the process. We’ll help you save time and be more efficient.